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FindAPhD Connect Listings Tool Privacy Statement

At FindAUniversity Ltd we’re committed to protecting and respecting your privacy.

This policy relates to the FindAPhD Connect Listings Tool (PhDConnect). This policy explains when and why we collect personal information about people who use PhDConnect within our partner’s websites, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this policy from time to time, so please check this page occasionally to ensure that you’re happy with any changes. By using PhDConnect, you’re agreeing to be bound by this policy.

Any questions regarding this policy and our privacy practices should be sent by email to info@findauniversity.com or in writing to FindAUniversity Ltd, 77 Sidney Street, Sheffield, S1 4RG, UK. Alternatively, you can phone us during UK office hours on +44 (0)114 268 4940.

FindAUniversity Ltd act as the data controller of the personal data you provide through our websites and their subpages. You can use PhDConnect without providing us with your personal data. If you wish to enquire about the PhD opportunities listed by PhDConnect then we will need your personal information. Most organisations listing on PhDConnect include a weblink and you can use this without the need to provide us with your personal information.

You can jump to a relevant section of this Privacy Policy by following the links below:

1. What information do we collect and what is it for and what do we do with it?

2.Cookie Policy

3. Do we disclose information to outside parties?

4. Will we transfer your information outside of Europe?

What information do we collect and what is it for and what do we do with it?

We collect information from you when you send an enquiry to a university or other education provider. Unless stated otherwise, the legal basis for processing your data is your consent and this is something you can withdraw at any time (see our contact details above).

Sending an enquiry to an organisation advertising on PhDConnect


There is some information that you must provide when requesting more details on the opportunities listed on PhDConnect. We need to pass on your name, contact details, current country of residence, nationality and your education intentions. We’ll also pass on the name of the PhD programme you are interested in.

You will also be asked to select from a list of topics you’d like further information about, to include a message to the university stating your enquiry and may have the opportunity to include an attachment (for example a CV).

All this information is used by the university to provide you with the best response to your enquiry.

Where is it stored?

We store all email enquiry data securely on our own servers. We may provide access to a copy of your enquiry to the receiving course provider in their secure, password protected account on our websites (we do not pass on your contact details to any other third party, unless legally required to do so).

The data submitted in your enquiry is sent by email to the course provider and also securely stored on FindAUniversity Ltd servers. The course provider will respond to your enquiry directly and is responsible for gaining your consent to store or process your data further. Some course providers choose to receive copies of their enquiries each month delivered to them in a password protected file by email.

How do we keep your information safe?

We implement a variety of security measures to maintain the safety of your personal information when you submit or access it via our websites. This includes SSL (secure sockets layer) technology to ensure that your information is transmitted safely across the internet.

When you submit an email enquiry via our websites it is subject to the same levels of security as any standard email message. This means that the email could be intercepted and read by a third party.

How long do we keep your data?

We keep a record of your enquiry on our system for 18 months, after which all personally identifiable data will be removed.

Can I access my data?

You can choose to get access to your enquiry history by writing to us at info@findauniversity.com

Cookie policy

We use cookies to customise content and to analyse traffic to on PhDConnect.

When you first visit a web page including PhDConnect a direct link to this section of our Privacy Policy is provided. By continuing to use our website you consent to Cookies being used, if you choose to use PhDConnect without cookies (click here to see how) not all the functions will work with cookies disabled.

How do our web sites use cookies?

A visit to a page on our websites may generate the following types of cookie:

  • Location and navigation cookies
  • Anonymous analytics cookies
  • User Experience Cookies

Navigation cookies

This type of cookie remembers where you’ve been on our websites and what you’ve searched for so the things like pressing the ‘back’ button on your browser will work properly. They are also used to record any courses that you shortlist.

Anonymous analytics cookies:

Every time a user visits our websites, Google Analytics generates an anonymous analytics cookie.

These cookies can tell us whether or not you have visited the site before. Your browser will tell Google Analytics if you have these cookies, and if you don't, it will create a new one. This allows us to count metrics such as the number of unique users we have, how many pages each user visits and how often.

These cookies are not used to identify individuals and are used only to generate statistics.

How do I turn cookies off?

It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website. Be aware that if you turn off cookies some of the functions on our websites will no longer work, however you will still be able to send enquiries to organisations listing on the websites.

Most browsers allow you to change your cookie settings. These are usually found in the 'preferences' or 'options' menu of your web browser. Use the 'Help' option in your browser for more details or try the following links.

If you are primarily concerned about third party cookies generated by advertisers, you can turn these off by going to the Your Online Choices site.

You can also visit the trade body representing these advertising platforms for more information: Network Advertising Initiative. They have provided a one-stop place that gathers all of the opt-out controls. Please bear in mind that the are many more networks listed on this site than those that we use at FindAUniversity Ltd.

To talk to us about FindAUniversity Ltd’s use of cookies then please contact info@findauniversity.com

Do we disclose information to outside parties?

We do not sell transfer or otherwise transfer to third parties except under the following circumstances:

  • If you send an email enquiry via our website, then your details are transferred to the educational institution you are corresponding with
  • We may release your information when we believe it is necessary to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.

Will we transfer your information outside of Europe?

When you contact a university outside of the EU/EEA then your enquiry data will be passed to them. Data protection rules outside of the EU/EEA vary, however we will inform these third-parties that data received from us should be treated in line with EU GDPR regulations.

Data Subject Rights

The GDPR provides the following rights for individuals:
  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling

For more detailed information on these rights visit https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you would like to exercise any of these rights in relation to the FindAUniversity's use of your data, please contact: info@findauniversity.com or in writing to FindAUniversity Ltd, 77 Sidney Street, Sheffield, S1 4RG, UK. Alternatively, you can phone us during UK office hours on +44 (0)114 268 4940.

You also have the right to complain to the Information Commissioner who is the regulator for data protection in the UK: https://ico.org.uk/global/contact-us/ or use their Helpline on 0303 123 1113.

Thank you for using our web sites.

This policy was last updated on 3rd Dec 2019